City of Hermosa Beach --- 08-28-01

APPROVAL OF FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT
 FOR LANDSCAPE ARCHITECTURAL SERVICES ON AN "AS NEEDED" BASIS

 

Recommendation:

It is recommended that the City Council:

  1. Approve the attached First Amendment to the Professional Services Agreement between City of Hermosa Beach and David Evans & Associates in the amount of $6,880; and
  2. Authorize the City Clerk to attest and the Mayor to execute said agreement upon approval as to form by the City Attorney.

Summary:

On July 24, 2001, City Council, after reviewing the residents’ comments, directed Staff to incorporate the conceptual drawing prepared by a resident into the plans and specifications for Project No. CIP 01-531 3rd Street Park – New Construction. Incorporating the resident’s conceptual drawing would require redesign of grading, irrigation, planting plan, specifications and estimates. At this time, the designer has completed the plans, specifications and estimates according to the recommendation given by the Park & Recreation Commission.

Park & Recreation & Community Resources Commission requested the lighting system for the proposed courtyard at the Community Center. This electrical work is beyond the original scope of work, and the designer has prepared the plans, specifications and estimates for electrical work that entails the installation of up-lighting and bollard lighting for Project No. CIP 01-628 Community Center Improvements – Courtyard & Painting.

Staff has asked DEA for the cost to make the required changes to the construction documents for these two projects. They have quoted $6,600 for the redesign of the 3rd Street Park and $3,200 for the design of electrical system for the proposed courtyard at the Community Center. Based on hourly rates for the consultant, Staff feels that these quotes are fair. At this time, there is a remaining balance of $2,920 from the original contract of $50,000. An additional $6,880 is needed to cover the extra design cost for these two projects.

Staff, therefore, requests approval of the First Amendment to the Professional Services Agreement on an as needed basis between the City of Hermosa Beach and David Evans & Associates, Inc. in the amount of $6,880 to be used for 3rd Street Park – New Construction and for Community Center Improvements – Courtyard and Painting.

On October 24, 2000, City Council approved the Professional Services Agreement (PSA) for Landscape Architectural Services on an as needed basis with David Evans & Associates in the amount of $50,000. Under the PSA, the consultant was issued four task orders, which are listed below:

  • Task Order No. 1: Project No. Non-CIP Prospect & Corona Barrier

  • Task Order No. 2: Project No. CIP 01-531 3 rd Street Park – New Construction

  • Task Order No. 3: Project No. CIP 00-191 14 th Street Landscaped Planters

  • Task Order No. 5: Project No. CIP 01-628 Community Center Improvements-Courtyard and Painting

Design and construction for these four projects are programmed for completion in Fiscal Year 2001-02.

Fiscal Impact:

The proposed increases will be charged accordingly to each account.

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