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 City of Hermosa Beach --- 10-09-01
PURCHASE OF A MOBIL DIGITAL COMPUTER SYSTEM
RECOMMENDATION Staff recommends that Council:
BACKGROUND At their regular meeting of September 12, 2000, the City Council appropriated all monies to be received for the California Law Enforcement Equipment Program (CLEEP) Grant funds for the fiscal year 2000/2001. These funds were to be used for the purchase and set-up of a Mobil Digital Computer (MDC) System for all of the patrol cars. The total amount received in this grant for FY 2000/01 was $106,793.00. The City Council also appropriated a portion of the Citizen Option for Public Safety (COPS) Program Grant funds to be utilized for the MDC project since the estimated overall cost at that time was $156,054. As the Police Department received $100,000 in COPS funding, there was more than enough money to fund this project between the CLEEP and COPS funds. During the F/Y 2000/2001 the police department was unable to move forward with the MDC project. As this computer system would be tied directly into and supported by the West Covina Services Group of the West Covina Police Department, West Covina was unable to move forward with the project last year for a number of logistical reasons. However, the West Covina Services Group are now prepared to move forward with the project. Updated costs have been provided to staff and they are outlined in this proposal in Attachment A. The monies appropriated in FY 2000/2001 have been re-appropriated into the FY 2001/2002 budget. ANALYSIS The Mobile Digital Computer System in the patrol vehicles is for data communication applications including call dispatching, messaging and inquiries on vehicles and persons. The City of West Covina Services Group, our current software provider for our Records Management and Computer Aided Dispatch systems, will provide the MDC hardware and software. The South Bay Regional Public Communications Authority in Hawthorne, California will do the installation of this equipment. This same system has been installed in the El Segundo Police patrol cars. The use of the West Covina Services Group is to be considered as a sole source vendor. Besides being a government entity that is operating a not for-profit operation, the MDC system is a proprietary system that has been developed by the West Covina Services Group. The software has been developed and is owned by the City of West Covina. In order for the police department to install a MDC system under our current structure it must be compatible with the West Covina system. It is further recommended that the installation be accomplished by the South Bay Regional Public Communications Authority in Hawthorne, California. Also known as the "RCC," their staff has accomplished technicians that have installed these MDC systems in police cars. The police department has utilized the RCC to build its police cars for the past several years. Their technicians have demonstrated good quality installations. Currently, there are no other local vendors that are capable of installing these units. There are two installers in Orange County but the RCC has consistently submitted lower installation bids for the past several years. The fact that they are local makes it convenient to shuttle units over for set-ups and repairs when needed. It should also be noted that the RCC is a government entity that provides dispatching services for the Cities of Manhattan Beach, Gardena and Hawthorne. FISCAL IMPACT The funds for this project have been appropriated in the two police department grant programs, the California Law Enforcement Equipment Program (CLEEP) and the Citizens Options for Public Safety (COPS) Program. The bulk of the project will be paid for with the CLEEP monies already received (106,793.00). It is further anticipated that the Police Department will receive an additional $35,825.00 in CLEEP funds for the current (2001/2002) fiscal year. This will bring the CLEEP funds to a total of $142,618.00. The balance of the project ($18,667.00) will be paid for out of the COPS funds that have been re-appropriated into this year’s budget. A total of $74,344 COPS funds has been re-appropriated to the current fiscal year.
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