City of Hermosa Beach --- 07-24-01

PROJECT NO. CIP 01-532 SOUTH PARK ROLLER HOCKEY RINK
REQUEST TO DISPENSE WITH BIDDING

 

Recommendation:

It is recommended that the City Council:

  1. Declare Athletica, Inc. of Minneapolis, Minnesota sole source provider for the installation of Border Patrol Pro 3000F rink system, in accordance with the provisions of Section 3.12.070 of the Hermosa Beach Municipal Code;
  2. Award the construction contract for Project No. CIP 01-532 South Park Roller Hockey Rink to Athletica, Inc. of the City of Minneapolis, Minnesota, in the amount of $124,792.00;
  3. Authorize the Mayor to execute and the City Clerk to attest the construction contract subject to approval by the City Attorney; and
  4. Authorize the Director of Public Works to make minor changes as necessary within the contingency of $12,500.00.

Background:

On December 14, 2000, the bid opening was held and the results are as follow:

CONTRACTOR

LOCATION

BID AMOUNT

STATUS

Ace Fence Co

City of Industry

$117,960.00

Proposed to construct Burley Rink system which is not an approved equal per specifications

Malibu Pacific Tennis

Westlake Village

$146,000.00

18% over the engineer’s estimate of $125,000.00

 

On February 13, 2001, Council approved Staff’s request to reject both bids for Project No. CIP 01-532 South Park Roller Hockey Rink and authorized Staff to downscope the project. The scope of work has been revised calling for the elimination of eighteen 20-foot high fence post and replacing them with 10-foot high extended netting that comes with the Border Patrol Pro 3000F rink system. This will reduce the construction cost without compromising the structural integrity of the skate rink.

The superior quality of Border Patrol Pro 3000F rink system is verified by Staff members after visiting two locations, San Juan Capistrano and El Segundo, where two systems are currently in operation. Furthermore, David Evans & Associates (DEA) believes that Border Patrol Pro 3000F rink system is the most appropriate rink system for the application in respect to wear, durability, safety, and craftsmanship. In addition, there will be significance noise reduction compared with the existing skating rink. Please refer to attached letter from DEA.

Staff members from both Public Works and Community Resources believe that it is in the best interest of the City to install Border Patrol Pro 3000F rink system, and it is solely manufactured by Athletica, Inc., located in Minneapolis, Minnesota. Therefore, Staff requests that Council award construction contract to Athletica, Inc. as sole source provider of Border Patrol Pro 3000F rink system.

Project No. CIP 01-532 South Park Roller Hockey Rink is approved for Fiscal Year 2001-02. The general scope of work consists of complete removal and disposal of existing roller hockey rink and fencing. Furthermore, the scope includes site preparation, installation of a proposed new roller hockey rink, construct new curb, update electrical conduits for the score board, and appurtenant work.

The plans, specifications, and estimates have been approved by the Director of Public Works and are available in the Department of Public Works for review.

Analysis:

Athletica, Inc. of Minneapolis, Minnesota is the sole source for Border Patrol Pro 3000F rink system. For this reason, Staff requests that Council declare Athletica, Inc. as the sole provider. Section 3.12.070 Bidding required – When bidding may be dispensed with. of the Municipal Code provides for this action. Please refer to the attachment.

The contract amount for $124,792 with Athletica, Inc. is 15% less than the original bid received December 14, 2000 from Malibu Pacific Tennis Courts of Westlake Village for $146,000.

Fiscal Impact :

The contract amount of $124,792 plus contingency of $12,500 brings the total to $137,292. The project budget for Fiscal Year 2001-02 is $146,000 from 125 Park & Recreation Fund. No additional appropriation is necessary at this time.