APPROVAL OF INCREASE IN THE SCOPE OF WORK AND FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH CBM CONSULTING, INC.
FOR PROJECT NO. CIP 00-172 --  21ST STREET IMPROVEMENTS

 

Recommendation:

It is recommended that the City Council:

Summary:

Staff requests that City Council approve the additional design fee in the amount of $10,696.00 for Project No. CIP 00-172 -- 21st Street Improvements between Valley Drive and Power Street and approve an increase in the scope of work to include the cul-de-sac of 21st Street west of Power Street to this project (Please refer to Attachment 1). This addition to the scope to include the cul-de-sac was requested by the residents at the Public Works Commission meeting on September 12, 2001, and the Commission recommended that this work be added to the CIP (Please refer to Attachment 2). The cost to make proposed changes to the plans and specifications for 21st Street would be $6,177 and the cost of design services for the cul-de-sac would be $4,519.

Background:

On January 9, 2001, City Council approved the Professional Services Agreement between the City and CBM Consulting, Inc. for $50,174 plus a contingency of $5,017. This agreement was for design and engineering of street improvements for Project No. CIP 00-171 Ardmore Avenue – Various Locations and Project No. CIP 00-172 -- 21st Street – between Valley Drive and Power Street.

On May 2, 2001, this project went before the Public Works Commission to receive residents’ comments in order to determine how much improvement should be done. Two options were proposed by Staff, one to remove the properties that have encroached onto the public-right-of-way and construct the sidewalk, curb and gutter per City standards. The other option was to resurface the existing pavement and keep the aesthetics of the street status quo. The majority of the residents in attendance requested that the street be improved within the existing asphalt-concrete pavement. From the West end and East of Loma Drive to Valley Drive, 21st Street is exempt from the sidewalk requirement (Please refer to Attachment 3). The consultant completed the plans and specifications accordingly.

On July 11, 2001, Staff went before the Public Works Commission to review the plans and recommend to the Council that they approve the plans and call for bids. However, some of the residents at the meeting requested that the scope of improvements be re-evaluated. The Commission recommended that Staff bring back the item after polling the residents on 21st Street regarding how much improvement they feel is needed.

On September 12, 2001, the Commission approved the scope of work for 21st Street, which was based on requests and comments made by the residents. The additional work includes construction of rolled curb, sidewalk and concrete pad at various locations. At this meeting, the residents from the cul-de-sac west of Power Street and 21 ^st Street came forward to request that their cul-de-sac be included in this project for resurfacing. After reviewing the petition and listening to public comments, the Commission recommended that the cul-de-sac be included in the project.

Fiscal Impact:

Under the original Professional Services Agreement with CBM Consulting, Inc., the total contract amount was $50,174, of which $15,174 was for Project No. CIP 00-172 -- 21st St. Street Improvements and the remaining amount of $35,000 was for Project No. CIP 00-171 Ardmore Avenue Street Improvements. Below is an illustration of fund breakdown.

• Original Contract with CBM Consulting:     $15,174

• Cost to Make Changes to 21st Street:           6,177

• Cost to Design the Cul-De-Sac:                     4,519

• Total Proposed Contract Amount:              $25,870

The project budget for this fiscal year is $195,581, therefore, no additional appropriation is needed at this time.

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