PROJECT NO. CIP 00-171 ARDMORE AVENUE STREET IMPROVEMENTS,
VARIOUS LOCATIONS – APPROVE SUPPLEMENTAL AGREEMENT FOR
 ADDITIONAL STREET WORK AND RE-APPROPRIATE FUNDS FROM FY 2000-01 BUDGET

 

Recommendation:

It is recommended that the City Council:

1. Re-appropriate $146,972 from the 301 Capital Improvement Fund, FY 2000-01;
2. Re-appropriate $110,000 from the 150 STIP Fund, FY 2000-01;
3. Approve the attached Supplemental Agreement No. 1 between the City and the contractor, Nobest Inc., for $21,100;
4. Authorize the City Manager and the Director of Public Works/City Engineer to execute the Supplemental Agreement; and
5. Authorize the Director of Public Works to make minor changes as necessary within the contingency of $2,110.

Background:

On March 27, 2001, City Council awarded the contract for Project No. CIP 00-171 Ardmore Avenue Street Improvements – Various Locations to Nobest Inc. based on their bid amount of $197,016. The approved construction budget is $216,817 including contingency. Since actual construction work began in fiscal year 2001-02, re-appropriations are needed at this time.

After reviewing Ardmore Avenue between 2nd Street and Pier Avenue, it was determined by Staff that it would be cost effective to crack seal, slurry seal, and re-stripe that portion of Ardmore Avenue as part of this contract. Nobest Inc. is currently under contract to crack seal, slurry seal, and stripe Ardmore between Pier Avenue and Gould Avenue. The original scope of work did not include any work on Ardmore Avenue between 2nd Street and Pier Avenue; therefore, a supplemental agreement is needed for additional street work in that area.

The prices for the additional crack sealing, slurry sealing and striping with thermoplastic are $4,500, $9,600 and $7,000, respectively. The scope of work is detailed in the attached supplemental agreement.

The total cost associated with the increased scope for additional street work is approximately $21,100. Staff feels this is a fair price for the street work and recommends approval of Supplemental Agreement No. 1.

Fiscal Impact:

The following re-appropriations are necessary since the construction work began in fiscal year 2001-02:

• 301 Capital Improvement Fund    --  $ 146,972

• 150 STIP Fund                                --     110,000

• Total                                                 --  $ 256,972

Once these funds are re-appropriated, there will be sufficient funds in the project budget to accommodate the Supplemental Agreement No. 1.

Alternatives:

1. Approve Staff’s recommendations.
2. Re-appropriate funds only. The disadvantage would be that crack sealing, slurry sealing, and striping that section of Ardmore Avenue would be more costly in the future.

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