August 14

PROJECT no. CIP 95-507 valley park improvements
PROFESSIONAL SERVICES agreement
THIRD amendment

 

Recommendation :  It is recommended that the City Council:

  1. Approve the attached Third Amendment to the Professional Services Agreement in the amount of $7,700 between the City of Hermosa Beach and David Evans & Associates, Inc.;
  2. Approve additional reimbursable expenses in the amount of $2,000; and
  3. Authorize the City Clerk to attest and the Mayor to execute said amendment to the agreement upon approval as to form by the City Attorney.

Summary:

At the Council meeting on July 10, 2001, Staff requested approval of the Second Amendment to the Professional Services Agreement (PSA) in the amount of $17,404 between the City of Hermosa Beach and David Evans & Associates, Inc. This amendment was for services performed beyond the original scope of work (in the amount of $9,704) and for making changes to the plans, specifications and estimates for the restroom building (which will be for $7,700).

City Council approved the Second Amendment to the PSA in the amount of $9,704 for work already performed and directed Staff to return with a cost breakdown of the anticipated $7,700 in extra cost for changes to the plans, specifications and estimates for the restroom building.

The letter from the consultant that contains the cost breakdown is attached for review.

Under the original contract, signed on February 8, 2000, $2,400 was budgeted for reimbursable items. During the course of the design stage, this amount was expended for blueprinting, shipping and incidentals. Staff hereby requests an approval for additional reimbursable expenses in the amount of $2,000, which will be expended during the balance of the contract.

Fiscal Impact:

  • Original Contract:                                --   $67,210

  • Reimbursables                                    --        2,400

  • First Amendment:                                --     12,500

  • Second Amendment:                          --        9,704

  • Proposed Third Amendment              --       7,700

  • Proposed Reimbursables                  --        2,000

  •  

  • New Contact Amount:                         $101,514

No additional appropriation is necessary for Fiscal Year 2001-02.

 

 

professional services agreement
THIRD amendment
PROJECT NO. CIP 95-507 Valley park improvements

THIS THIRD AMENDMENT to the Professional Services Agreement between the City of Hermosa Beach and the David Evans & Associates, Inc., made and entered into this 28th day of August, 2001, at Hermosa Beach, County of Los Angeles, State of California by and between the CITY OF HERMOSA BEACH, through its duly elected, qualified and acting MAYOR, hereinafter called the CITY, and the David Evans & Associates, Inc., hereinafter called the CONSULTANT.

WHEREAS, City entered into a Professional Services Agreement with David Evans & Associates, Inc. on January 25, 2000, for the preparation of detailed plans, specifications, cost estimates and other construction documents for the Valley Park Improvements;

WHEREAS, City amended the original Professional Services Agreement with David Evans & Associates, Inc. on November 14, 2000, for additional services to prepare plans, specifications and estimates for a new restroom building;

WHEREAS, City approved the Second Amendment to the Professional Services Agreement with David Evans & Associates on July 10, 2001, for the extra services performed beyond the original scope of work; and

WHEREAS, City has determined the Project No. CIP 95-507 will require additional professional services to include design changes to the restroom building.

NOW THEREFORE, in consideration of the foregoing recitals and terms and conditions, the parties agree as follows:

  1. Article I – Scope of Work is amended to read: "CONSULTANT shall perform all work necessary to complete in a manner satisfactory to City the services set forth in the Scope of Work in attached hereto as Exhibit A and made part of this First Amendment."
  2. Article II – Costs is amended to read: "The CITY agrees to pay CONSULTANT for all the work or any part of the work performed under this Agreement at the rates and in the manner established in the attached Bid Proposal.

Total expenditure made after this contract shall not exceed the sum of $101,514 for Project No. CIP 95-507. This fee includes all expenses, consisting of all incidental blueprinting, photography, travel and miscellaneous costs, estimated to be accrued during the life of the contract. It also includes any escalation or inflation factors anticipated. No increase in fees will be allowed during the life of the contract.

Any increase in contract amount of scope shall be by express written amendment approved by the CITY and CONSULTANT.

The CONSULTANT will be reimbursed for costs incurred in the performance hereof as are allowable under the provisions of Part 1-14 of the Federal Procurement Regulations."

IN WITNESS WHEREOF, the parties hereto have executed this Amendment on the date and year first above written.

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