City of Hermosa Beach --- 08-28-01

CIP 97-183 LOMA DRIVE UNDERGROUND UTILITY DISTRICT NO. 97-2 CONTRACT ADMINISTRATION/INSPECTION SERVICES -
APPROVAL OF THIRD AMENDMENT TO
PROFESSIONAL SERVICES AGREEMENT

 

Recommendation:

It is recommended that the City Council:

  1. Approve the attached Third Amendment to the Professional Services Agreement between the City of Hermosa Beach and Quantum Consulting for contract administration and inspection services associated with the construction of the Loma Drive Underground Utility District in an amount not-to-exceed $25,000;
  2. Appropriate $25,000 from the 308 Loma Drive Utility Undergrounding Fund; and
  3. Authorize the City Clerk to attest and the Mayor to execute said amendment to the agreement, upon approval as to form the by City Attorney.

Background:

On November 14, 2000, Council approved the Second Amendment to the Professional Services Agreement (PSA) between the City and Quantum Consulting for contract administration and inspection services for Project No. CIP 97-183 Loma Drive Underground Utility District. Based on information received from the utility companies, the time of completion for the project was established as June 30, 2001. The PSA set Quantum Consulting’s fee as $50,000. As of July 1, 2001, approximately $9,000 remains in the contract.

Analysis:

About two weeks ago, representatives of Verizon Communications informed Staff that they would not be able to complete their work until some time in November of this year. This necessitates retaining the services of Quantum Consulting through November 2001 at an additional cost of approximately $25,000.

Status of Work:

Edison is in the process of completing primary and secondary wire pulling in the district as well as finishing the compartment installations in the nine vaults. Cable television, electrical and telephone services in the district all need to be converted to underground systems. The permanent streetlights need to be installed throughout the district as well.

Fiscal Impact

Appropriation of $25,000 from the 308 Loma Drive Utility Undergrounding Fund is necessary for contract administration and inspection services necessary to see project through to completion.

 

PROFESSIONAL SERVICES AGREEMENT
THIRD AMENDMENT

CIP 97-183 Loma Drive Underground Utility District No. 97-2
Inspection Services

 

THIS SECOND AMENDMENT to the Professional Services Agreement between the City of Hermosa Beach and Quantum Consulting made and entered into this 28th day of Augus, 2001, at Hermosa Beach, County of Los Angeles, State of California by and between the CITY OF HERMOSA BEACH, through its duly elected, qualified and acting MAYOR, hereinafter called the CITY, and Quantum Consulting, hereinafter called the CONSULTANT.

WHEREAS, CITY entered into a Professional Services Agreement with Quantum Consulting on December 14, 1999, for construction administration/inspection services for CIP 97-182 Myrtle Avenue Underground Utility District No. 97-1 and CIP 97-183 Loma Drive Underground Utility District No. 97-2; and

WHEREAS, CITY amended the original Professional Services Agreement with Quantum Consulting on July 11, 2000, for additionally required construction administration/inspection services for CIP 97-182 Myrtle Avenue Underground Utility District No. 97-1 and CIP 97-183 Loma Drive Underground Utility District No. 97-2; and

WHEREAS, CITY approved the Second Amendment to the Professional Services Agreement with Quantum Consulting on November 14, 2000, for additionally required construction administration/inspection services for CIP 97-182 Myrtle Avenue Underground Utility District No. 97-1 and CIP 97-183 Loma Drive Underground Utility District No. 97-2; and

WHEREAS, CITY has determined that CIP 97-183 Loma Drive Underground Utility District No. 97-2 will require additional construction administration/inspection services;

NOW THEREFORE, in consideration of the foregoing recitals and terms and conditions, the parties agree as follows:

1. Article I – Scope of Work is amended to read: "CONSULTANT shall perform all work necessary to complete in a manner satisfactory to CITY the tasks set forth below:

  1. Conduct weekly meetings with construction team
  2. Conduct weekly meetings with residents and Building Department
  3. Inspection
  4. Review and approve Change Orders
  5. Prepare and maintain current budget and schedule
  6. Review and make provisions for districts’ boundaries
  7. Provide information for conversion to residents
  8. Coordination of work and meet with homeowners
  9. Coordination with Irish Construction
  10. Coordination with Southern California Edison
  11. Coordination with cable and telephone companies
  12. Preparation of status reports

Article II – Costs is amended to read: The CITY agrees to pay CONSULTANT for all the work or any part of the work performed under this Agreement at the rates and in the manner established below:

CIP 97-183 Loma Drive UUD No. 97-2 not-to-exceed $25,000

These fees include all expenses, consisting of all incidental photography, travel and miscellaneous costs, estimated to be accrued during the life of the contract. It also includes any exclamation or inflation factors anticipated. No increase in fees will be allowed during the life of the contract.

Any increase in contract amount of scope shall be by express written amendment approved by the CITY and CONSULTANT.

The CONSULTANT will be reimbursed for costs incurred in the performance hereof as are allowable under the provisions of the Federal Procurement Regulations.

IN WITNESS WHEREOF the parties hereto have executed this Amendment on the date and year first above written.