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 City of Hermosa Beach --- 06-27-00ADOPTION OF 2000-2001 BUDGET
RECOMMENDATION; It is recommended that the City Council:
BACKGROUND : The City Council held a workshop on June 1, 2000 to review the 2000-2001 Preliminary Budget. ANALYSIS : Encroachment Fees A survey of other cities’ fees is attached as page 26 A small survey of seven downtown area businesses produced lease rates from $2.65 – $3.60/sq. ft. Given that the encroached area is used to add commercial space to the adjacent business, $1.00/sq. ft. seems very reasonable. The fee has not been increased in at least 15 years. Revenue Revisions Estimates from the State for the following revenue were not available when the preliminary budget was printed. The following changes reflect the State’s estimates.
The State Gas Tax Funds above will be transferred to the General Fund for Street Maintenance/Traffic Safety. Amendments to Appropriations/Personnel Allocation Prospective Expenditures Add the additional revenue of $145,297 from the above revisions to Prospective Expenditures for unanticipated expenditures and pending labor negotiations. The resulting total in Prospective Expenditures will be $642,480. CIP Changes $157,622 will be moved from CIP 530, Various Park Improvements to CIP 507, Valley Park. If funds are unused from other projects, or as other funds become available, i.e., Prop 12 funds, staff will recommend adding them to the Valley Park Project. Personnel Allocation The incumbent in the half-time Clerk Typist position in the Fire Department also holds the half-time Account Clerk position in the Finance Cashier Division. With the Clerk Typist position in the Fire Department being replaced by an Administrative Aide, it is recommended that the personnel allocation in the Finance Cashier Division be changed to make the Account Clerk position full time. This will enable the division to eliminate the backlogs that arise during the year due to the workload. The additional cost for 2000-01 (with an effective date of October 2000) is $17,044 which can be funded by a transfer of savings in the Fire Department since the new positions there will not actually be filled until at least October. Excess savings will be added to Prospective Expenditures, making the balance $665,044 Upgrade of Financial Management and Citation Processing Systems It is recommended that surplus funds of $167,000 be designated at year end 1999-00 for these system upgrades and that the funds be appropriated in the 2000-01 budget. The surplus funds transferring to the Equipment Replacement Fund would be reduced. Citation Processing You may recall that earlier this year we experienced problems with T2, our citation software, that caused the system to be down for several months. Several of T2’s clients with big databases are experiencing this problem. T2 recommends that we upgrade to their newest system, which runs on an Oracle database, to prevent further problems of this nature. At some point in the near future, they will be migrating all of their customers to the new product anyway and discontinuing support on the older system. This is common as vendors upgrade their systems to take advantage of newer technology. They are willing to offer us a special price of $25,198 for the upgrade, which is discounted from the original upgrade price of $50,000. We also would need to add training/installation of $2,430 and additional memory at a cost of $2,200. With a contingency of 10%, the total would be $33,000 in round numbers. Financial Management With respect to the financial management system (GL, accounts payable, cash receipts, fixed assets, payroll, budget, position budgeting, human resources), we were notified two weeks ago that they will be discontinuing support for the product we have as of 12/31/2001. We need to notify them as soon after July 1 st as possible that we intend to upgrade or we could have a long delay in implementing. There are already several cities ahead of us who plan to convert next year. They have approximately 60 cities in California, 10 of which are in our immediate vicinity. The latest quote for the upgrade, which is for conversion and training costs, is $114,225. It is likely that the cost could be less if fewer hours of training is needed or if we can economize by sharing training costs with another city who converts at the same time. We have already broached the subject with Gardena and they are interested. Additional costs for the NT operating system and separate file server would be $7,300. With a 10% contingency, the total would be $134,000, in round numbers. While this is a lot of money for the upgrades, we will be getting good value for our money since purchasing these systems new or purchasing comparable systems would cost over $300,000. Five Year Capital Improvement Program Staff recommends adoption of the plan. Some corrections were made to the 99-00 numbers in the summary document distributed at the workshop, but otherwise the attached plan is the same. The complete, final document will be distributed after final printing, as will the adopted budget.
Inter Office Memorandum
To: Harold C. Williams, P.E., Director of Public Works/City Engineer From: Mike Flaherty, Public Works Superintendent Date: June 19, 2000 Re: Budget explanations Effective July 1, 2000, the Downtown Maintenance Contact will be adjusted in both the scope of work and frequency.
Expand pickup on Strand. Trash cans to include May through October on weekends and holidays. Note: BFI, who currently picks up on Monday and Friday, will not pick up on weekends and holidays. Total Cost: $8,000 Additional adjustments that were approved at mid year 1999/2000 included:
Total Cost: $25,000 All of the above items will be addressed in a staff item to the City Council as a Contract Amendment. A summary of the contract is listed below: 99-00 99-00 99-00 2000-01 Beginning Contract + Mid Year = Y/E Estimate Contract $80,000 $25,000 $105,000 $113,000
RESOLUTION NO. 00-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA INCREASING THE SQUARE FOOTAGE ENCROACHMENT FEE FOR OUTDOOR DINING.
WHEREAS, the business adjacent to an encroachment receives benefit in the form of additional commercial space, and; WHEREAS, the current fees are extremely low when compared to other lease rates for retail sales, and; WHEREAS, the fee has not been changed in at least fifteen years. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA DOES RESOLVE AS FOLLOWS:
SECTION 1. Effective July 1, 2000, the fee for encroachments for outdoor dining is $1.00 per square feet per month. Existing permit fees remain the same.
PASSED, APPROVED, and ADOPTED this 27th day of June 2000.
OUTSIDE DINING ENCROACHMENT FEES SURVEY
SEE YOUR PACKET FOR PAGE 27 CITY OF PASADENA OUTDOOR DINING SURVEY CITY OF LONG BEACH SIDEWALK DINING Sidewalk Dining, or the extension of restaurant dining operations in the adjacent public sidewalk, may be permitted according to Section 14.14 of the City of Long Beach Municipal Code. These permits are known as Public Walkways Occupancy Permits and are granted by the City Council. PUBLIC WALKWAYS OCCUPANCY PERMITS: The Department of Public Works Right-of-Way Office receives permit applications and coordinates processing. A complete application consists of the following:
PERMIT PROCESSING FEE: Size of Permit Area Fee 0 to 50 square feet $250.00 51 to 200 square feet $500.00 201 to 400 square feet $750.00 Over 400 square feet $2.00/square feet Mail a completed application with the appropriate fee to, City of Long Beach, 333 W. Ocean Blvd., Long Beach, CA 90802, Attn: Public Works Right-of-Way Office, 10th floor. Please review the attached Public Walkways Occupancy Permit Standards for conditions and requirements. To contact this office, please telephone (310) 570-6996. ADDITIONAL REQUIREMENTS I DEPARTMENT OF PLANNING AND BUILDING: CATEGORICAL EXEMPTION: To comply with CEQA, categorical exemption (from Environmental Review) is required for all Public Walkways Occupancy Permits. File a "Notice of Exemption" form at the Zoning Counter of the Development Services Center City Hall. A copy of the completed form with the assigned exemption number must be submitted to the Department of Public Works right-of-way office in order to complete processing of the Public Walkways Occupancy Permit. COASTAL ZONE APPLICANTS ONLY: A Coastal Development Permit is required in conjunction with any Public Walkways Occupancy Permit issued in the Coastal Zone. This permit does not need to be renewed annually. Applications should be filed at the Zoning Counter of the Development Services Center (310/570-6194). BELMONT SHORE RESTAURANT USE: A Coastal Development Permit was issued for restaurant use on Second Street sidewalks between Livingston Drive and Santa Ana Avenue Sidewalk dining in this zone is subject to the additional requirements listed on the attached Addendum to Public Walkways Occupancy Standards LHM:SC/C 311511999 Rev.
SEE YOUR PACKET FOR PAGES 29-35
5 YEAR CAPITAL IMPROVEMENT PROGRAM RESOLUTION NO. 00-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA ADOPTING THE BUDGET FOR THE FISCAL YEAR 2000-2001
WHEREAS, a budget for the fiscal year 2000-2001 has been prepared by the City Manager, and; WHEREAS, said budget incorporates expenditures for operating purposes, capital outlay and capital improvement projects, and; WHEREAS, said final budget will include the appropriations limit and total annual appropriations subject to limitation as required by Section 37200 of the Government Code, and; WHEREAS, the City Council has examined said budget and, after due deliberation and consideration, has made such amendments to the budget as it deems advisable. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA DOES RESOLVE AS FOLLOWS:
SECTION 1. That the City Council does hereby approve and adopt the revised budget for the 2000-2001 Fiscal Year as presented in the documents entitled "City of Hermosa Beach Budget Summary 2000-2001", as amended by the City Council through June 27, 2000, and attached as "Exhibit A." PASSED, APPROVED, and ADOPTED this 27th day of June 2000.
SEE YOUR PACKET FOR PAGES 37- 43 EXHIBIT A
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