AMENDING ORDINANCE 3.12

TO EXEMPT PURCHASES OF COMPUTERS AND PERIPHERAL EQUIPMENT FROM FORMAL CONTRACT PROCEDURES

 

Recommendation

Staff recommends that Council introduce an amendment to Section 3.12.090 of the City’s Municipal Code to exempt "computers and peripheral equipment" from the formal bidding process.

 

Background

At the budget workshop on June 1, 2000, Council directed staff to amend the purchasing guidelines to allow for the expedited purchase of computers and peripheral equipment.

Existing code requires a formal bid process for purchases with an estimated value exceeding $5,000 (Attachment A).

 

Analysis

The amendment would change the first paragraph of Section 3.12.090 as follows in bold:

3.12.090

Formal contract procedure for Purchases exceeding five thousand dollars in value.

Except as otherwise provided herein, purchases for supplies and equipment , except computers and peripheral equipment, of estimated value greater than five thousand dollars ($5,000) shall…interest to the city:

Due to the rapidly changing marketplace for computer hardware, the formal bid process impedes the City’s ability to purchase equipment at a competitive price.

If this amendment is approved, staff will still be required to obtain informal bids for any purchases over $1,000 to help ensure that the City is obtaining the best available pricing for equipment.

 

FISCAL IMPACT: NONE

---

Agendas / Minutes Menu     Agenda