PROJECT NO. CIP 97-182 MYRTLE AVENUE,

UTILITY UNDERGROUNDING ASSESSMENT DISTRICT No. 97-1

Purpose:

This report recommends that the City Council approve the undergrounding of utilities to be paid for by the property owners. The undergrounding will be done under the proceeding of the Special Act Assessment Districts covered by the California Streets and Highways Code.

Presented herewith are five resolutions which essentially:

1. Adopt the boundaries of the Assessment District 97-1.
2. Declare the City's intention to construct improvements in connection with Assessment District 97-1.
3. Approve the Assessment "Engineer's Report", and set a Public Hearing for July 13, 1999.
4. Approve the employing of the Financial Advisor and Bond Counsel and direct the City Manager to execute the agreements.
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6. Recommendation:
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8. It is recommended that the City Council of the City of Hermosa Beach adopt:
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10. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA APPROVING AND ORDERING THE FILING OF THE BOUNDARY MAP FOR ASSESSMENT DISTRICT NO. 97-1 (MYRTLE AVENUE UTILITY UNDERGROUNDING), please see page .
11. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA DECLARING ITS INTENT TO FORM AN ASSESSMENT DISTRICT AND MAKING CERTAIN FINDINGS AND DETERMINATIONS IN CONNECTION THEREWITH, ALL RELATING TO ASSESSMENT DISTRICT NO. 97-1 (MYRTLE AVENUE UTILITY UNDERGROUNDING), please see page .
12. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA APPROVING REPORT AND THE FIXING TIME AND PLACE OF THE PUBLIC HEARING FOR ASSESSMENT DISTRICT NO. 97-1 (MYRTLE AVENUE UTILITY UNDERGROUNDING), please see page .
13. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH EMPLOYING FINANCIAL ADVISOR FOR ASSESSMENT DISTRICT NO. 97-1 (MYRTLE AVENUE UTILITY UNDERGROUNDING) AND ASSESSMENT DISTRICT NO. 97-2 (LOMA DRIVE UTILITY UNDERGROUNDING), please see page .
14. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH EMPLOYING BOND COUNSEL FOR ASSESSMENT DISTRICT NO. 97-1 (MYRTLE AVENUE UTILITY UNDERGROUNDING) AND ASSESSMENT DISTRICT NO. 97-2 (LOMA DRIVE UTILITY UNDERGROUNDING), please see page .
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16. 6. Direct the City Manager to execute the agreements between the City, the Financial Advisor and Bond Counsel.
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18. Background:
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20. Residents on Myrtle Avenue and Loma Drive have petitioned requesting undergrounding overhead utilities. The City Council has agreed to form the district under the combined proceeding of the Municipal Improvement Act of 1913, the Debt Limitation Act of 1931 and the newly adopted requirements of Proposition 218. By doing so, the City Council will be able to levy assessments on properties within the district that receive benefits. The City Council at their meeting of January 14, 1997, approved a recommendation to move forward with the process of creating the Underground District.
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22. On January 14, 1997, the City Council authorized staff to hire Berryman & Henigar to provide assessment engineering services for the proposed districts. Prior to engaging Berryman & Henigar, Council approved an agreement between the City and Southern California Edison for the preparation of preliminary design and engineering documents for the districts.
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24. On March 9, 1999, the City Council authorized advertising for bids. The project was advertised in the Easy Reader, Green Sheet (Construction News Reporter), Daily Construction Service and Bid America. Four bids were received by the City Clerk by the closing date of April 7, 1999. The bids were publicly opened and read aloud. The bid results for Myrtle Avenue are as follows:
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26. Bidder's Name City Total Bid Amount
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28. Irish Construction Rosemead, CA $866,278.00
29. Elser Construction, Inc. Calimesa, CA $1,099,545.00
30. Herman Weissker, Inc. Bloomington, CA $1,274,845.00
31. Pima Corporation d.b.a. Santa Monica, CA $1,436,000.00
32. Advanced Construction
33. 
    
34. The low bid of Irish Construction is being used as the firm construction cost for the undergrounding work. Incidental expenses such as engineering design, contract administration and inspection, special bond counsel, bond servicing, and bond discount/special reserve fund amount to $93,650.00.
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36. The award of the construction contract will take place at July 13, 1999 public hearing.
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38. Fiscal Impact:
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40. On January 14, 1997 City Council advanced $20,000.00 to District No. 97-1. The funds will be reimbursed to the City General Fund once the Underground Utility District is established. However, if the Underground Utility District is not established then funds expended from the City General Fund can not be recovered.
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42. PROJECT NO. CIP 97-282 LOMA DRIVE,
43. UTILITY UNDERGROUNDING ASSESSMENT DISTRICT No. 97-2
44. 
    
45. Purpose:
46. 
    
47. This report recommends that the City Council approve the undergrounding of utilities to be paid for by the property owners. The undergrounding will be done under the proceeding of the Special Act Assessment Districts covered by the California Streets and Highways Code.
48. 
    

Presented herewith are three resolution which essentially:

1. Adopt the boundaries of the Assessment District 97-2.
2. Declare the City's intention to construct improvements in connection with Assessment District 97-2.
3. Approve the Assessment "Engineer's Report", and set a Public Hearing for July 13, 1999.

Recommendation :

It is recommended that the City Council of the City of Hermosa Beach adopt:

1. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA APPROVING AND ORDERING THE FILING OF THE BOUNDARY MAP FOR ASSESSMENT DISTRICT NO. 97-2 (LOMA DRIVE UTILITY UNDERGROUNDING), please see page .

2. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA DECLARING ITS INTENT TO FORM AN ASSESSMENT DISTRICT AND MAKING CERTAIN FINDINGS AND DETERMINATIONS IN CONNECTION THEREWITH, ALL RELATING TO ASSESSMENT DISTRICT NO. 97-2 (LOMA DRIVE UTILITY UNDERGROUNDING)", please see page .3. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA APPROVING REPORT AND THE FIXING TIME AND PLACE OF THE PUBLIC HEARING FOR ASSESSMENT DISTRICT NO. 97-2 (LOMA DRIVE UTILITY UNDERGROUNDING), please see page .

Background :

Residents on Myrtle Avenue and Loma Drive have petitioned requesting undergrounding overhead utilities. The City Council has agreed to form the district under the combined proceeding of the Municipal Improvement Act of 1913, the Debt Limitation Act of 1931 and the newly adopted requirements of Proposition 218. By doing so, the City Council will be able to levy assessments on properties within the district that receive benefits. The City Council at their meeting of January 14, 1997, approved a recommendation to move forward with the process of creating the Underground District.

On January 14, 1997, the City Council authorized staff to hire Berryman & Henigar to provide assessment engineering services for the proposed districts. Prior to engaging Berryman & Henigar, Council approved an agreement between the City and Southern California Edison for the preparation of preliminary design and engineering documents for the districts.

On March 9, 1998, the City Council authorized advertising for bids. The project was advertised in the Easy Reader, Green Sheet (Construction News Reporter), Daily Construction Service and Bid America. Four bids were received by the City Clerk by the closing date of April 7, 1999.

The bids were publicly opened and read aloud. The bid results for Loma Drive are as follows:

Bidder's Name City Total Bid Amount

Irish Construction Rosemead, CA $981,219.00

Elser Construction, Inc. Calimesa, CA $1,123,397.00

Herman Weissker, Inc. Bloomington, CA $1,254,614.00

Pima Corporation d.b.a. Santa Monica, CA $1,400,500.00

Advanced Construction

The low bid of Irish Construction is being used as the firm construction cost for the undergrounding work. Incidental expenses such as engineering design, contract administration and inspection, special bond counsel, bond servicing, and bond discount/special reserve fund amount to $93,650.

The award of the construction contract will take place at July 13, 1999 public hearing.

Approval of the Financial Advisor and Board Counsel will be done under a separate item.

Fiscal Impact :

On January 14, 1997 City Council advanced $20,000.00 to District No. 97-2.

The funds will be reimbursed to the City General Fund once the Underground Utility District is established. However, if the Underground Utility District is not established then funds expended from the City General Fund can not be recovered.

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