PROJECT no. 95-507 valley park improvements
PROFESSIONAL SERVICES agreement
SECOND amendment

 

Recommendation:

It is recommended that the City Council:

1. Approve the attached Second Amendment in the amount of $17,404 between the City of Hermosa Beach and David Evans & Associates, Inc. for the extra services performed beyond the original scope of work and to make changes to the plans, specifications and estimates for the restroom building; and
2. Authorize the City Clerk to attest and the Mayor to execute said amendment to the agreement, upon approval as to form by the City Attorney.

 

Summary:

The table below breaks down the contract amount per design phase and illustrates the extra services already performed by the consultant:

PHASE OF CONSULTANT SERVICES	ORIGINAL FEE	ADDITIONAL REQUESTED BY CONSULTANT	ADDITIONAL APPROVED BY STAFF
Schematic design phase	22,900	655	Not approved
Design development phase	14,580	3,884	3,884
Construction document phase	15,120	7,520	4,120
Construction support phase	11,070	No change	No change
Public meetings	3,540	1,700	1,700
First Amendment	12,500	No change	No change
Total fees	$79,710	$12,059		$9,704

Additionally, City Council has directed Staff to make changes to the restroom building. Staff sent the letter to the consultant indicating the changes to the restroom on June 6, 2001 (see Attachment 2). The anticipated extra cost to make changes to the plans, specifications, and estimate is $7,700. Please see below for summary of the Second Amendment.

• Extra Services Performed To Date: 9,704

• Proposed Extra For Changing Restroom: 7,700

• Total For Second Amendment: $17,404

On January 25, 2000, Council approved the consulting engineering agreement between the City of Hermosa Beach and David Evans & Associates (DEA), Inc. for CIP 95-507 Valley Park Improvements for $67,210. On November 14, 2000, Council approved the First Amendment to design the new restroom building for $12,500.

 

Analysis:

Due to several changes to the design plans and extra meetings, additional research, design, engineering, and administration budgeted funds were exhausted. These clearly exceed the original scope of services and Staff feels that the additional $17,404 for the design contract is in order.

Under the terms of the existing agreement between the City and DEA, Inc., the City has the option of ordering additional services without changing of the agreement. However, this must be done by a written amendment approved by the City and the Consultant.

 

Fiscal Impact:

• Original Contract: $67,210

• First Amendment: 12,500

• Proposed Second Amendment: 17,404

• New Contact Amount: $97,114

The remaining balance before accounting for the Second Amendment in the FY 00-01 budget is $393,934 from the following sources and the final balance of the project is as follows:

• Amount Remaining In Account Number 125-8507-4201: $133,981

• Amount Remaining In Account Number 126-8507-4201:     259,953

                                                                    $393,934

• Proposed Second Amendment:                                              (17,404)

• NEW Balance of the Project:                                             $376,530

The proposed increase in the consultant contract will be taken out evenly from both 125 and 126 accounts.

---

 

SECOND amendment
professional services agreement
PROJECT NO. CIP 95-507

THIS SECOND AMENDMENT to the Professional Services Agreement between the City of Hermosa Beach and the David Evans & Associates, Inc., made and entered into this 10 ^th day of July, 2001 at Hermosa Beach, County of Los Angeles, State of California by and between the CITY OF HERMOSA BEACH, through its duly elected, qualified and acting MAYOR, hereinafter called the CITY, and the David Evans & Associates, Inc., hereinafter called the CONSULTANT.

WHEREAS, City entered into a Professional Services Agreement with David Evans & Associates, Inc. on January 25, 2000 for the preparation of detailed plans, specifications, cost estimates and other construction documents for the Valley Park Improvements; and

WHEREAS, City has determined the Project No. CIP 95-507 will require additional professional services to include design changes to the restroom building.

NOW THEREFORE, in consideration of the foregoing recitals and terms and conditions, the parties agree as follows:

Total expenditure made after this contract shall not exceed the sum of $99,514 for Project No. CIP 95-507. This fee includes all expenses, consisting of all incidental blueprinting, photography, travel and miscellaneous costs, estimated to be accrued during the life of the contract. It also includes any escalation or inflation factors anticipated. No increase in fees will be allowed during the life of the contract.

Any increase in contract amount of scope shall be by express written amendment approved by the CITY and CONSULTANT.

The CONSULTANT will be reimbursed for costs incurred in the performance hereof as are allowable under the provisions of Part 1-14 of the Federal Procurement Regulations."

IN WITNESS WHEREOF, the parties hereto have executed this Amendment on the date and year first above written.

 

PASSED APPROVED AND ADOPTED THIS 10TH DAY OF JULY, 2001.

Agendas / Minutes Menu     Agenda