BAY CITIES SURF CLUB: REQUEST FOR APPROVAL OF "ALOHA DAYS" HAWAIIAN & LONGBOARD SURF CONTEST

Recommendation

It is recommended by the Parks, Recreation and Community Resources Commission and staff that Council:

1. Approve the request from Bay Cities Surf Club to hold a longboard surf competition and "Aloha Days" celebration on Saturday, September 20, 1997; and

1. Approve the event contract and authorize the Mayor to sign the attached contract; and

1. Consider whether or not to waive the fees as requested by the Bay Cities Surf Club: Daily Permit fee ($1,651.40), Banner fee ($203.80), Amplification Permit ($38.60) and Parking fees ($15.70 per meter); and
   
2. Consider whether or not to contribute $2,500 from the DEC Fund to the event.

Background

On July 7, 1997 staff received a special event permit application from the Bay Cities Surf Club to hold this event.

At their meeting on July 16, 1997, the Commission approved the request from the Bay Cities Surf Club to hold a surf competition (see Attachment D).

Analysis

This proposed event seeks to revive an old Hermosa Beach event and to provide the City with its only surfing competition of the year. This one-day event which will impact only the beach and Downtown Plaza (see Attachment A), will be off-season which is generally welcomed by our local merchants.

Proceeds from booth spaces and entry fees will benefit: (a) the Bay Cities Surf Club Museum Fund, (b) Project Touch, and (c) the Hawaiian Cultural Foundation.

The recommended contract contains most of the same provisions as other event contracts with notable differences to include:

1. Provision for ocean safety review and written approval from the LA County Lifeguards.
   
2. Requirement for Fire Chief approval of booth layout on lower Pier Avenue and the Pier.
   
   1. Requirement that all vendor booths erected in the Plaza area shall have a protective flooring and/or padding to prevent marks on the pavement.
   
   
   1. Requirement that all vendor booths with the exception of Hermosa Beach non-profit organizations may sell Hawaiian arts & crafts or surf themed items only.
   
   The last of these provisions is intended to ensure that booths are unique to this event and not a repeat of Fiesta vendors and/or vendors used for other special events in the City. It is noteworthy that they intend to sell food from some of the vendor booths. As this has been the subject of some controversy with recent events, Council may wish to discuss this aspect of the permit request.
   Fiscal Impact:. Total Fees: $3,464.80 Total Requested Subsidy: $4,550.80
   Fees
   
   • Daily Permit fee $1,651.40
   • Meter Buy-out fees $15.70 per meter (10) $ 157.00
   • Police fees @ $60.70/hr. per officer (2) $1,214.00
   • Event staffing fee $ 200.00
   • Public Works/banner fees $ 203.80
   • Amplification Permit $ 38.60
   Total $3,464.80
   DEC Fund Balance $15,200.00
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