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 Parks and Recreation Minutes, August 3, 2004
The meeting was called to order by Commissioner Hollander at 7:00 p.m. Roll Call
Present: Commissioners Francis, Fishman, Hollander, Bell Pledge of Allegiance:Commissioner Bell Approval of Minutes: July 6, 2004Motion: "To approve as submitted." Francis/Sigler – All Ayes Public CommentN/A Comments from Commissioners on Events in July: Commissioner Hollander took a moment to comment on the month of July and all of the fantastic events that have taken place and due to the numerous activities, regretfully, missed the AVP event. Attended the Sunset Concert and it had a huge crowd and was great. Commissioner Bell commented on the recent AVP event and that from a spectator’s point of view it was fun, no complaints except there was not enough food. The concert with Smash Mouth was the perfect size and in a great location. Communication was received from Councilman Tucker that the residents further away from the event, were unaware that events would be taking place in the area and requested that, in the future, the residents be made aware. Lisa Lynn explained that there was an AAU junior volleyball tournament held in the area. The clean up process left room for improvement and should be addressed for the next event. Commissioner Fishman also commented on the AVP event and stated that it went well and would like to continue the event. Commissioner Fishman requested a wrap-up report as he believes that AVP will be back next year. The report should include areas handled by the Police and Fire Departments and Staff. Lisa Lynn stated that an ‘after-action’ meeting will be in approximately 2 weeks. Commissioner Hollander requested that the minutes of this meeting be attached to the Parks & Recreation Meeting Minutes. CorrespondenceA. Letter of request from Mayor Art Yoon to consider expanding the “Jazz on the Plaza” concert series. Commissioner Hollander received an email from Mayor Art Yoon requesting the Commissions consideration of extending the jazz concerts to include Sunday brunch in addition to Thursday evenings and to hear a proposal from Ozzie Cadena regarding same. Commissioner Hollander is in support of this idea and willing to hear the proposal. Lisa Lynn explained that as Ozzie obtains sponsorship for this and it will have little to no effect on the Community Resources Department financially or impact the staff. The Commission was polled and all were in support of this request. Additionally, the Mayor asked for a discussion to explore the possibility of conducting an ‘Annual Night at the Bijou’ at either the Community Center or the beach, if possible. Lisa Lynn stated that this event would be very costly on the beach. The Community Center would be a good choice as it has 500 seats. It was stated that the City of El Segundo now has a Saturday night film fest at Chevron Park and it is believed that they charge an admission. Commissioner Hollander stated she attended last year and don’t believe they charge admission but they do have commission stands and it was very well attended. Also, she spoke with the person that was in charge of this event and it is a very large budget which called for lots of sponsorship and would probably take a year to put together. Commission Bell asked about beach movie in Hermosa Beach last year. Lisa Lynn stated this event was very expensive and luckily, it was 100% funded by corporate sponsorship. The Commission asked that the best way to proceed would be to look into aligning themselves with other groups that are gearing up for the Centennial Celebration. Different suggestions were: Aligning with Friends of the Park or The Arts Foundation, or any other organization within the city that would be interested, and allowing them to coordinate and host the event and collect the proceeds. This way the impact to staff and Community Resources would be minimal. The Commission was in agreement with the idea and will investigate further. Matters for Commission ConsiderationStaff Report(s)Lisa Lynn stated that funds are 136% above projected budget. Lisa Lynn stated that during the first two (2) hours of the first week of summer program registration, there was $37,000 in receipts. Commissioner Hollander also commented that registration can still take place online at City's web site. Staff was congratulated on an excellent job. Commissioner’s Reports:Hermosa Arts Foundation - Commissioner Hollander: There is a newly elected Board in place since last month. Rick Koenig is the president. Hermosa Arts Foundation’s usage for the theater was budgeted at 1500, the actual usage was 1093 – there was a lot of community involvement. Surfin’ Hermosa – Commissioner Hollander: The event is still on-going with the auction to be held at September 9th at Sangria. The proceeds are to go to the Arts Foundation and Education Foundation. The next Art Walk will take place August 26th from 5:00 p.m. – 9:00 p.m. Additional events sponsored by Hermosa Arts Foundation:
Friends of the Park Foundation – Hollander: This organization is very actively involved in other venues within the city and has been well-received by the community. Thank you to the community. An invitation was given to attend the meetings held on the 2nd Wednesday of each month at 6:00 p.m. in Room 4 of the Community Center. Commissioner Fishman: Thank you to Whitney Young on the article written on Friends of the Park. As a result of this publicity, new members have joined the organization. Museum Subcommittee Report – Commission Fishman: The Historical Society is still raising funds for the museum expansion. $27,000.00 in revenues has been raised through fundraising. A special meeting will be held on tomorrow, Wednesday, August 4th to address a jazz fundraiser. The display has been changed and is now has a volleyball theme – everyone is invited out to come take a look. Currently, the committee is in the process of sending out approximately 4 – 5 grant letters from a non-profit organization to get money to fund the expansion and for a part-time director. Meetings are held the 3rd Wednesday of each month at 710 Pier Avenue at 6:30 p.m. Sunset Concert Subcommittee – Commissioners Francis/Sigler: Commissioner Sigler apologized for being unable to attend the concert as his team was involved in the finals championship volleyball game. The first concert was held with Richard Street. It was a very large turn-out. Commissioner Francis thanked Staff for upgrading the sound system which was excellent. It was enjoyed by everyone. The final two concerts will be: August 8th – Coasters; August 15th – Stone Bridge Band. All concerts will be held 6:00 p.m. on the South side of the Pier. Commissioner Francis extended a special thank you to Glen Gekow of Vineyard Bank in Manhattan Beach who came onboard as the new sponsor when Hawthorne Savings’ new owners, Capital Commercial, decided not to honor sponsorship commitment. 24-Hour Fitness donated memberships which will be raffled off. The proceeds will go into reserves to help fund the Sunset Concerts. Surfers Walk of Fame - Fishman: Roger Bacon and Commissioner Fishman co-hosted the event. It was very well attended. The inductees were in attendance and pleased at the honor. Mr. Bacon generated funds to pay for the plaques and installation of those plaques. This will be on-going in the years to come. Next year, another task force will be created to handle the nomination process. Linking this event with the Sunset Concert worked out very well. Nominations will be accepted throughout the year for nominations. See the City's web site for more information. Items Requested by CommissionersCommissioner Fishman: Would like to see ‘filler’ events that can take place during the slower times so that there are events year-round. Commissioner Bell: The Loreto Kids will be coming to town on Friday, August 6th, will attend the concert on Sunday and will be in town for one (1) week. Commissioner Hollander: Reminder: Shakespeare in the Park: August 5th – Richard III and August 6th – Two Gentlemen from Verona, held at Valley Park at 7:00 p.m. Reminder: Aloha Days August 14th and 15th. Other MattersCommissioner Fishman: Council approved budget for Fort Lots-O-Fun, the bowling green and the basketball courts at Edith Rodeway Park were listed as priority items. Commissioner Fishman would like Staff to track and possibly provide a progress report each month. Lisa Lynn will include in Staff reports which are provided each month. Public Comment:N/A Motion: "To Adjourn" Francis/Sigler – All Ayes
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